If you’re renting a home, an accurate property inventory is essential to protecting yourself as a tenant.
If you do have a dispute with your landlord, you can refer to your property inventory as evidence of the condition and contents of the home when you moved in. That’s why it’s so important that the information included is correct – and that you know what to do if it isn’t.
What is a property inventory?
A property inventory is a legal document provided on moving into a new rented home. It is a record of the condition of the property on the day you arrived.
You should keep a copy of the original property inventory provided to you, and refer to it if you have any disagreements with your landlord. These could be about damage to the property, furnishings provided or other changes that the landlord believes you are responsible for.
What’s included in the property inventory?
A property inventory should include the following:
A schedule of conditions
A detailed written description of the property at the start of the tenancy. This should include a note of any existing damage or areas in need of repair.
Photos of the property
The schedule of conditions should be accompanied by photographic evidence, especially of any damage.
A list of contents
Anything included with the tenancy should be listed, including appliances, furniture and soft furnishings like curtains. If there’s anything in the property not included in the inventory, immediately confirm with the landlord or managing agent whether it is part of the landlord’s property. Similarly, if anything listed in the inventory isn’t in the property when you arrive, then let the landlord know immediately.
Meter readings
The inventory should include opening meter readings for the electricity and (if present) gas and water meters for the property. It should show the location of the meters, as well as the fusebox and stopcock.
A record of alarm tests
Your inventory should show when the smoke and carbon monoxide detectors were last tested, and that they passed.
Appliance functionality
The inventory should also show that all the fitted appliances are tested and working.
Who’s responsible for preparing the inventory?
Providing an accurate inventory is usually the responsibility of the landlord. They may prepare the inventory themself, or use a professional agent. If your landlord does not provide an inventory, you can pay to have one made. Landlords typically provide an inventory, as without one, they may struggle to claim money from your deposit for repairs.
According to the Tenant Fees Act of 2019, it is illegal for a landlord to charge tenants for the cost of creating an inventory.
What should I do if there’s a problem with my new home’s inventory?
Do not sign your home’s inventory until you have checked and are happy it is accurate. You can make amendments to the inventory provided to record any additional damage or items not included in the property. You should then request that your landlord sign the updated version of the inventory.
Whether they are included in the inventory or not, take photos of any damage already done to the property on your move-in day. You can use this as evidence if your landlord tries to charge for any repairs for damage you are not responsible for.
